PRIVACY NOTICES AND COOKIES
What is personal Information?
Why do we need your information?
How the law allows us to use your information
Who receives your information?
We share your information with a large number of external organisations so that we can provide a service to you.
We will provide details about these organisations when we collect the information from you.
Sometimes, we have a legal duty to share information with others, e.g. the courts, DWP and HMRC.
It should be noted that we will also collect and share information with the Auditor General Wales in connection with his audit work and studies. In terms of joint working, the data sharing may take place pursuant to the duty at Section 33 of the Local Government (Wales) Measure 2009.
We will also share information if it is felt that there are specific risks to the public or staff or in order to safeguard children or vulnerable adults.
We have signed the Wales Accord on the Sharing of Personal Information WASPI, namely a set of consistent standards for the sharing of information about users across the public, private and third sectors in Wales.
Therefore, in some cases, there will be a specific protocol for the sharing of information under the Wales framework. The agreement between all partners will explain which information is shared, when, how and with whom.
How do we protect your information?
We take specific steps to protect your records, whether paper or electronic records.
This is done, for example, by ensuring that access to information on systems is managed so that it is only available to the people who need to know, that information is transferred using appropriate methods (use of encryption), and by training staff.
How long do we keep your information?
This will vary from service to service. We have a retention schedule which states the length of time for which different types of records should be kept.
If you want to know more or make a complaint, please contact the Council’s Data Protection Officer: DataProtectionOfficer@gwynedd.llyw.cymru
For independent advice about data protection, privacy and data sharing issues, contact the Information Commissioner’s Office (ICO).
Gwynedd Council can update these terms at any time. You should visit this page occasionally to review the information provided to you as an user.